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You likely work with electronic documents on an almost constant basis. Perhaps you post PDF reports or Excel spreadsheets to the web, distribute handouts and PowerPoint presentations to students in Canvas, or attach a PDF newsletter to an email. Use the following resources and start designing your documents with access in mind before you share them.
Get familiar with the Microsoft Accessibility Checker and use it as a guide when designing Word, Excel, and PowerPoint Files.
PDF stands for “portable document format.” PDF documents display their original layouts and styles regardless of the operating system or application used to display them (hence the “portable” part).
PDFs are really intended for printing and they can contain numerous barriers for people who use assistive technologies. Whenever possible, try creating an HTML alternative to your PDF, or use a Word document. If you must use a PDF, read the quick tips below.
Using Adobe InDesign to create visually appealing documents? You can follow specific steps while you design to structure and prepare a document for accessibility properly.
You can use the Office programs to save or convert your files to PDFs so that you can share them or print them using commercial printers. And you won’t need any other software or add-ins. Just make sure you use the Microsoft Accessibility checker to verify you have an accessible document to start.