Microsoft Word

Get familiar with the Microsoft Accessibility Checker [official guide].
Use it as a guide when designing Word, Excel, and PowerPoint Files.

Word Quick Tips

  • Check templates for accessibility features, even ones marked as accessible-ready.
  • Use heading styles (h1 through h6) rather than just formatting text to appear larger/bolder.
  • Format lists using bullets and/or numbered styles. Avoid pseudo lists.
  • Embed hyperlinks in descriptive, purposeful text. Avoid generic text like “click here.”
  • Add a Title to document properties metadata (different from file name).
  • Add alt text to all graphics.
  • Avoid layout tables. Ensure that tables show relationships between data.
  • Avoid complex tables with merged and nested cells.
  • Use table headers.
  • Ensure there is sufficient color contrast between foreground and background, especially with text.
  • Use standard sans serif fonts like Verdana, Calibri, and Arial to maximize readability.
  • Use line spacing that is 1.5 times

Word Resources